Yarl IT Hub Privacy Policy

1. Introduction

Yarl IT Hub is a Limited by Guarantee Company registered in Sri Lanka. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services.

Last Updated: November 03, 2025

2. Information We Collect

We collect information that you provide directly to us, including but not limited to:

• Name, email address, contact information and social media handles
• Profile information (bio, education, work experience)
• Participation in events, programs, and competitions
• Contributions and submissions to Yarl IT Hub activities
• Account credentials and authentication information

3. How We Use Your Information

Your data is used exclusively for the following purposes:

• Yarl IT Hub Activities: To inform you about Yarl IT Hub events, programs, competitions, and activities
• Service Delivery: To provide and maintain our services, including event registrations, program enrollments, and competition participation
• Communication: To communicate with you regarding your account, activities, and important updates
• Program Management: To manage and facilitate joint programs conducted with third-party organizations
• Account Management: To manage your account, process contributions, and maintain your profile

4. Data Sharing with Third Parties

We do not share your personal data with third parties, except in the following specific circumstances:

Joint Programs

When Yarl IT Hub conducts programs jointly with third-party organizations, we may share relevant information necessary for program participation and management. You will be notified of such sharing at the time of enrollment.

Service Providers

We use third-party service providers to process and store data, including:

• Amazon Web Services (AWS): For cloud infrastructure and data storage
• Google: For authentication services (Google OAuth) and analytics
• Microsoft: For cloud services and productivity tools
• OpenAI: For AI-powered features and services
• Other Cloud Services: For various operational needs

These service providers are contractually obligated to protect your data and use it only for the purposes specified by Yarl IT Hub.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

6. Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate or incomplete information
• Request deletion of your personal information
• Withdraw consent for data processing (where applicable)
• Request a copy of your data

To exercise these rights, please contact us at event@yarlithub.org.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law or for legitimate business purposes.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. You can control cookie preferences through your browser settings.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Yarl IT Hub Email: privacy@yarlithub.org General Contact: support@yarlithub.org

Yarl IT Hub is a Limited by Guarantee Company registered in Sri Lanka.